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Abhimanyu Aggarwal (Party Planning Professional),
Abhimanyu is a young and dynamic entrepreneur who heads a successful event management company called Vplan Unlimited. His client list boasts the who's who of Mumbai's A-list, and he's had plenty of experience planning some of India's biggest events.
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With party season upon us, there's no better time to spruce up your hosting skills. Here are a few things you need to ensure before you invite your guests or book the venue for your next big bash.
At the outset, you need to chalk out the objective of your party and then prepare a budget; setting a budget for how much you can readily spend is an important step in how to plan a party. This is especially true if you are organizing a party for someone else.
To plan the perfect party, you should ideally divide your planning into the following three stages:
The first step in pre-event planning is estimating when the actual event should take place. Select a day when you know most of your guests are available. Once this is decided, book a suitable venue. Next, you need to think of a theme that will liven up and is appropriate for your party. For example, if you’re planning a kid’s birthday party, you need to think of kid-friendly themes like cars and cartoons. We've listed a few interesting party themes at the very end of this post.
Once the theme is decided, you need to make a checklist of the things required for the party itself. First of all, make a guest list. Then prepare invites--remember to put RSVP, directions, and other appropriate details on these invites. Also, make sure you have all your potential guests’ contact details.
Send out the invitations by courier or deliver them in person. You can also send an evite, if all your guests are Internet-savvy.
Make arrangements for guests arriving from other cities, like their airport/station pickup, lodging, etc.
After that, take care of other details like decorations, supplies, music, food and drinks, permits, photographers, etc. It would be best if you make a separate list of these items as they are extremely important in determining whether or not your party will be a success!
This is the day when all the hard work pays off. It’s important to assign specific jobs to your friends/associates/relatives as this will reduce your workload.
Hold a briefing with the everyone involved at the venue a few hours prior to the event. Make sure all the concerned people are present and that decorations are being put up.
Make sure that the setup is ready at least a couple of hours in advance. This will allow you to make any last-minute changes to your party.
Once the event is over, it’s time to make the necessary payments. If possible, send ‘thank you’ cards to all your guests. This adds a nice touch and enhances your image as a great host!
Here are some exciting party themes that your guests will surely enjoy:
Bollywood Night: Each of your guests could dress up as their favorite B-Town celeb. This will surely add some zing to your soiree. You can also give out prizes for the best impression and/or the best costume.
Casino Theme: You can set up a mini casino at your party venue. You can hire blackjack dealers and set up roulette and poker tables to complete the experience.
Costume Party: This can be similar to any Halloween bash. All your guests could come dressed as a unique character or personality! You can even give out prizes for the best costume.
Cricket Party: This type of party would work best in a cricket-crazy country like ours. Your guests could come wearing uniforms of their favorite teams, and you could even have an indoor-rules match. Or this could just be a costume party where your guests could dress up as their favorite cricketer.
Hawaiian Party: These parties can be a lot of fun. All men should be dressed in shorts and printed shirts, whereas women should be dressed in floral print dresses. This works best if it’s an outdoor party--especially a beach party with a bonfire. There’s nothing more relaxing than a luau with soothing island music!
Treasure Hunt: This works best if you’re hosting your party in a big home or a large venue. You can plan games that involve people rifling through various corners of the venue to uncover clues to a treasure--depending on your budget, this can be anything from a small gift to something like a flatscreen TV or weekend getaway!
Moroccan Party: You can put up tents and divan seating to give your venue a Moroccan feel. You can also have hookah and serve liquor in steel glasses. These work best in winter, when being outside is a delight!
-Picture courtesy Thinkstock-
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